Invitation to Bid
Posted: July 11, 2014

  1. The HGC is inviting all interested graphic design studio with full communication services whose chief designer has at least three (3) years of experience in the conceptualization, design, layout, and production either in his/her present outfit or from previous employments to bid for the production and printing of one thousand (1,000) copies of the 2011-2013 Consolidated HGC Annual Report.
  1. The bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criteria as specified in the Revised Implementing Rules and Regulations Part A (IRR-A) of Republic Act  9184 (R.A. 9184), otherwise known as the “Government Procurement Reform Act.”
  1. The approved budget for the contract (ABC) is P880,000.00 chargeable against Corporate Funds.
  1. Bid documents will be available during office hours starting July 15, 2014 until August 1, 2014, at the HGC BAC Secretariat, Administrative Department, Second Floor Jade Bldg., 335 Sen. Gil J. Puyat Avenue, Makati City upon payment of a non-refundable fee of P1,000.00 to the HGC Cashier.
  1. A pre-bid conference will be held at 2:00 p.m., on July 22, 2014, at the HGC Conference Room, 3rd Floor Jade Bldg., 335 Sen. Gil J. Puyat Avenue, Makati City.
  1. Three (3) sealed bid envelopes containing the (A) Eligibility Requirements, (B) Technical Bid Proposal and (C) Financial Bid Proposal shall be dropped inside the “bid box” placed at the Security Guard station, Second Floor Lobby of Jade Building on or before 2:00 p.m. of August 5, 2014. Thereafter, the bids shall be opened in the presence of the bidders or their representatives at the HGC Conference Room, 3rd Floor Jade Bldg., 335 Sen. Gil J. Puyat Avenue, Makati City.  The sealed bid envelopes shall be addressed to the Vice-Chair, Bids and Awards Committee. 
  1. Previous bidders who failed to pass the eligibility evaluation last July 1, 2014 are still qualified to join this second bidding. All bidding documents shall be provided to these bidders free of charge.
  1. For other inquiries, please call the HGC BAC Secretariat at telephone Nos. 897-32-94 and 897-32-66.
  1. The HGC reserves the right to reject any and all bids, declare a failure of bidding, or not to award the contract in the following situations:

a.  If there is prima facie evidence of collusion between appropriate public officers or employees of the procuring entity, or between the BAC and any of the bidders, or if the collusion is between or among the bidders themselves, or between a bidder and a third party, including any act which restricts, suppresses or nullifies or tends to restrict, suppress or nullify competition;

b.  If the BAC is found to have failed in following the prescribed bidding procedures; or

c.  For any justifiable and reasonable ground where the award of the contract will not redound to the benefit of the Government as follows:

1.  If the physical and economic conditions have significantly  changed so as to render the project no longer economically, financially or technically feasible;

2.    If the project is no longer necessary, and;

3.  If the source of funds for the project has been withheld or reduced through no fault of HGC.


Vice-Chair, Bids and Awards Committee